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If you are using them, we have them.  Call 515-277-6610 or mailto:info@OPGiowa.com  

The labels shown below are "strip" labels that you can print in your office or have pre-attached to your folders.  These can be customized to your needs and color system.  See below for more information.

Color Coding Options

"Fast and easy" describes the unique color-coded filing system.  Find files fast with easy to see colors placed on file folders.  Saves time...saves money!

Alphabetic System

This is the oldest method of filing and is still used extensively today.   Folders filed out of place are quickly identified and found.  Alphabetic letters work with colors to match the name of the file.  Colors assigned to letters form unique color blocks for easy location.  Ten colors are used and repeated throughout the alphabet with lines.  The first three letters of the name are color coded for identification.  This provides a good distribution of records and back-shifting is kept to a minimum. Ideal for filing systems where no other means of file identification has been established.

Numerical System

This is a method of filing where consecutively numbered folders are placed in the file in sequential order.  Blocks of numbers can easily be located and the only requirement for working in this system is an ability to count.   However, the system does not provide good file distribution. Usually the most recent numbers assigned to the file generate the greatest amount of activity. This means that file room personnel tend to be bunched into the same area. When older records are retired and new ones added, a good deal of back-shifting of records may be required.

 

Terminal Digit

 

Terminal digit is a means of filing consecutively numbered folders in a different sequence.  The file number is divided into groups of two digits called primary, secondary, and tertiary terminals.  For example, take the file number 603045.  The number is broken into groups of two-60-30-45-with the group 45 becoming the primary terminal, 30 the secondary terminal, and 60 the tertiary terminal.   We show this picture upside down to illustrate the system.  The bottom two green colors represent all folders ending in 45.   This method comes closest to a perfect distribution of records. Two consecutively numbered folders would be located in different sections in the system.   The picture shows the area for file number 603045 and 603046 would be in a different area of the system which contains all folders ending in 46.  The system allows responsibilities to be assigned to personnel by terminals thus eliminating traffic jams.  Little back-shifting is required when blocks of numbers are retired as they are evenly distributed throughout the system.  The same exists for new numbers assigned.   It is also easier to recall a number broken into groups rather than remembering a straight six-digit number.

 

On-Demand Labels

 

Make labels right in your office for the daily additions to your filing system.  We have systems that turn a computer and desktop color printer into a powerful label-making device.  The label design is one to match your existing system, match what we produce in the factory, or any new design you would need.  See our Software section for more information.

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Copyright © 2003 Office Planning Group - Iowa
Last modified: April 17, 2007